Brewood Chess Circle Privacy Policy

Our contact details

Name: Andrew Phillips, Treasurer, Brewood Chess Circle

Address: c/o Royal British Legion, Shop Lane, Brewood, ST19 9EB Phone Number: 07788 553244

E-mail: adp100276@hotmail.co.uk

The type of personal information we collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details)

How we get the personal information and why we have it

Personal information we process is provided to us directly by you for any of the following reasons:

To be informed of club activities, events and news

To represent the club in internal or external events

We use the information that you have given us in order to:

Keep you notified of club activities, events and news

Manage and report matches, both internal and external

We may share this information with:

Other chess clubs (solely if required for the purposes of a match being played)

External chess bodies (for example ECF, for grading results)

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Andrew Phillips

(b) We have a legitimate interest.

How we store your personal information

Your information is securely stored.

We keep your contact details while you are a paid member of the club, or are a previous paid member with whom we are still in contact, until you advise us that you no longer wish to be contacted. We will then dispose your information by deleting your information from our personal devices upon which the information is held.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us if you wish to make a request. Ideally, this should be addressed to Andrew Phillips, but any other current committee member will also be able to assist.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us by speaking to Andrew Philips initially, or any other committee member.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk

Date: 29/09/2023